Letter of Request for Salary Increase (3 Free Samples To Use)

Asking for a salary increase can feel daunting, but a well-written request can make a strong case for your worth.

Whether you’re seeking a raise for increased responsibilities, exceptional performance, or market alignment, presenting your request professionally is essential.

Below are three sample letters for requesting a salary increase, followed by some helpful tips for writing your own.

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Sample Letter 1: Based on Increased Responsibilities

[Your Name]
[Your Job Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Manager’s Job Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Request for Salary Adjustment

Dear [Manager’s Name],

I hope this message finds you well. I am writing to formally request a salary adjustment to reflect the increased responsibilities I have taken on in my role as [your job title]. Over the past [specific time period], my scope of work has expanded to include [list key new responsibilities, e.g., “managing a team,” “overseeing critical projects,” or “training new hires”].

These additional responsibilities have allowed me to contribute significantly to [specific outcomes, e.g., “improving team productivity,” “enhancing client satisfaction,” or “achieving key project milestones”]. Given this expanded role, I believe a salary adjustment is warranted to align my compensation with my contributions and market standards.

I am open to discussing this request further and would appreciate the opportunity to schedule a meeting at your earliest convenience. Thank you for considering my request. I am committed to continuing my best efforts to support the success of our team and organization.

Best regards,
[Your Full Name]

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Sample Letter 2: Based on Outstanding Performance

[Your Name]
[Your Job Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Manager’s Job Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Request for Salary Increase

Dear [Manager’s Name],

I hope this message finds you well. I am reaching out to discuss my compensation in light of my performance over the past [specific time period]. During this time, I have consistently exceeded expectations by [list specific achievements, e.g., “increasing sales by X%,” “successfully leading high-impact projects,” or “earning positive feedback from key clients”].

I take great pride in the value I bring to [Company Name] and am dedicated to maintaining a high standard of performance. Given these contributions, I would like to request a salary increase that reflects my accomplishments and commitment to the organization.

I would welcome the opportunity to meet with you to discuss this further and explore how we can align my compensation with the value I deliver. Thank you for your time and consideration.

Sincerely,
[Your Full Name]

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Sample Letter 3: Based on Market Comparison

[Your Name]
[Your Job Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Manager’s Job Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Request for Salary Review

Dear [Manager’s Name],

I hope you are doing well. I am writing to request a review of my current salary in light of industry standards for my role as [your job title]. After researching market data, I have found that professionals in similar positions within [specific industry/region] are compensated at a rate [specific percentage or range] higher than my current salary.

Given my experience, skills, and the contributions I have made to [Company Name] over the past [specific time period], I believe my compensation should be adjusted to reflect these factors and remain competitive within the market.

I would greatly appreciate the opportunity to discuss this matter further at a time that works for you. Thank you for considering my request, and I look forward to continuing to contribute to the success of our team.

Best regards,
[Your Full Name]

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Tips for Writing an Effective Salary Increase Request Letter

1. Be Professional: Use a formal tone and structure. Address your manager by name and follow business letter conventions.
2. Focus on Value: Highlight specific achievements, responsibilities, or skills that justify your request.
3. Do Your Research: Mention relevant data, such as industry salary benchmarks or market trends, to strengthen your case.
4. Be Specific: Clearly state the amount or percentage increase you are seeking, or request a review to determine a fair adjustment.
5. Express Gratitude: Thank your manager for their time and consideration, and acknowledge their role in supporting your career growth.
6. Be Open to Discussion: Indicate your willingness to discuss your request further and work collaboratively towards a resolution.

By following these examples and tips, you can confidently request a salary increase that reflects your value to the organization.