Sample Letter to Neighbours About Building Work (Tips & Examples)

Planning building work at your home can impact your neighbours, so it’s important to inform them in advance.

A polite and clear letter can help set the right tone, reduce misunderstandings, and maintain good relationships.

Here are tips for writing a thoughtful notification and three sample letters you can use.

Tips for Writing a Building Work Notification Letter

1. Provide Advance Notice
   Inform your neighbours well before the work begins so they have time to prepare or raise any concerns.
2. Include Key Details
   Mention the type of work, start and end dates, working hours, and any potential disruptions like noise or blocked access.
3. Offer Contact Information
   Include your phone number or email so they can reach out if they have questions or concerns.
4. Acknowledge the Inconvenience
   Apologize in advance for any disruption and express appreciation for their understanding.
5. Be Open to Feedback
   Let them know you’re happy to address any concerns they might have.

Sample Letter 1: Friendly and Informal

Subject: Heads-Up About Upcoming Building Work

Hi [Neighbour’s Name],

I hope this note finds you well! I wanted to let you know that we’re planning some building work at our property starting on [start date]. The work will include [brief description, e.g., renovating the kitchen or building an extension] and is expected to last until [end date].

The builders will be working between [start time] and [end time], and while we’ll do our best to keep disruption to a minimum, there may be some noise during these hours.

Please don’t hesitate to reach out if you have any questions or concerns. You can contact me at [your phone number or email]. Thanks so much for your understanding!

Best regards,
[Your Name]
[Your Address]

---

Sample Letter 2: Formal and Detailed

Subject: Notification of Upcoming Building Work

Dear [Neighbour’s Name],

I hope you are doing well. I am writing to inform you about building work planned at my property, located at [your address], starting on [start date] and expected to be completed by [end date].

The work involves [brief description of the project, e.g., roof repairs, a new extension, etc.]. Construction will take place between [start time] and [end time] on weekdays. Please note that there may be some noise and potential disruption, but we’ll make every effort to minimize the impact.

If you have any questions or concerns, please feel free to contact me at [your phone number or email]. I sincerely apologize for any inconvenience this may cause and appreciate your patience and understanding during this time.

Kind regards,
[Your Name]
[Your Address]

---

Sample Letter 3: Inviting Feedback and Discussion

Subject: Planned Building Work – Your Feedback Welcome

Hi [Neighbour’s Name],

I’m reaching out to let you know about some building work we’re planning at our home starting on [start date]. The project involves [brief description, e.g., adding a new room or landscaping the garden] and is expected to last until [end date]. Work will typically occur between [start time] and [end time].

We’re aware this might cause some disruption, and we really appreciate your understanding. If there are specific times or aspects of the work that you’re particularly concerned about, please let me know so we can do our best to address them.

Feel free to contact me at [your phone number or email] if you’d like to discuss this further. Thank you for your cooperation and support as we make these improvements to our home.

Warm regards,
[Your Name]
[Your Address]

Final Thoughts

Notifying your neighbours about building work in advance is a simple but effective way to maintain good relationships.

Whether you choose a casual or formal tone, these sample letters will help ensure clear communication and minimize potential issues.

Good luck with your project!